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Five key uses for Excel you should know

From professional accountancy to managing household expenses, Microsoft Excel has provided the tools to organise data for the past two decades. As part of the Microsoft Office suite, its versatility and flexibility have cemented its position as the leading spreadsheet software, available for use on Windows, MacOS, Android and iOS platforms. Here are five key uses that make Excel the go-to software for data management.

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Data storage

At its most fundamental level, Microsoft Excel is an exceptional tool for entering and storing data. Its file sizes are only limited by the memory and power of the computer or device you’re using. With a maximum of more than 16,000 columns and a million rows, you are unlikely to ever run out of spreadsheet space, either. Once entered and stored, your data can be worked with and presented in a wide variety of ways.


Excel is not just about number crunching. It can also be used to present charts, graphs and other graphics to convey information and data. For example, one aspect of business management is to develop and communicate business processes. Excel’s flow charts offer a perfect solution for management teams to deliver their vision to employees, business partners and more.

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Displaying data from other file types

Thanks to websites likeĀ, data can be converted from PDF to Excel in moments, without the need for manually keying in information. This is especially useful when creating the basis of a new report from scratch.

Accounting and budgeting

Users do not need to be professionally qualified to be able to produce accounting and budgeting documents. Excel provides easy-to-use templates with built-in calculations and formulae to help produce accurate and high-quality reports.

Exceptional creativity

Did you know that you can convert pictures into spreadsheets? Think Maths, an educational group that presents maths in a fun way to schools, has created a clever use of Excel’s conditional formatting feature to create pixel art. They have developed code where every pixel in an image file is converted into coloured cells within the spreadsheet itself.

These uses only scratch the surface of the wide variety of tasks that Microsoft Excel can perform, and there’s a plethora of training courses and how-to literature available on how you can benefit from its many powerful tools.

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